Developing a Board Meeting Agenda

A productive board meeting is contingent on a well-planned agenda. A good agenda for a board meeting includes all the key items that need to be addressed in the meeting, and a time estimate for each item, so the board can stick to its schedule and not run over.

In addition to the above-mentioned items the agenda for your board meeting should also include any other documents that will be relevant to the discussion (such as reports of the board or presentations). It is also recommended to distribute these documents in advance at least a week prior to the date of the meeting. This allows the members to review the material prior to the meeting and be fully prepared to discuss the issues in the agenda.

It’s important to clearly define the next steps following the discussion of each item by the board. This will ensure that everyone understands who is accountable for each item, and also helps to align the responsibilities of all members.

It’s not uncommon for a meeting to deviate from the topic or to exceed the time allocated to each subject. While it’s fine to do so occasionally but if it happens frequently the board could be missing important topics or spending too much time on non-critical issues.

Make sure your agenda for the board has a logical flow and has spaces for announcements such as congratulations, celebrations, and reminders. Don’t be afraid of being creative! You can add a splash of color or include your organization’s branding. This can help make the agenda of your board visually appealing and more user-friendly for your board members.


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